Finance & Office Assistant (12 month Fixed Term Contract)

Operations

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Torpedo is a leading creative & digital marketing agency. 

This is a fantastic opportunity for an experienced Finance Assistant to join our talented and friendly team on a 12 month fixed term contract (starting October 2025) to provide support during maternity leave. A good understanding of finance matters is essential, along with a positive can-do attitude and excellent attention to detail. 

Responsibilities & duties

  • Oversee and manage the entirety of the purchase and sales ledger
  • Manage credit control, including debt chasing and queries, and reporting on debtors and creditors
  • Manage reconciliation of purchase orders against supplier invoicing
  • Manage reconciliation of client purchase orders against sales invoicing 
  • Assess mid-month/ working capital position
  • Undertake monthly nominal checks
  • Create and post monthly journals
  • Set up payments
  • Manage timesheets and expenses
  • Maintain the job management system (Synergist) and be the go-to person for queries and issues 
  • Work with Client Services team to manage job finances and ensure profitability
  • Assist with the preparation of monthly management accounts 
  • Support with adhoc finance reporting 
  • Support and resolve any finance queries with clients and suppliers in a prompt and confident manner 
  • Suggest changes or improvements to increase accuracy, efficiency and cost reductions 
  • Provide support with managing the office, e.g. ordering supplies, arranging client lunches, checking post, watering plants, and generally ensure the smooth running of the office
  • Provide administration support across the business, e.g. answering phone, booking training, travel / accommodation, booking meeting rooms, purchasing items for projects etc

Technical skills

  • Working knowledge of accounting principles and application 
  • Experience in using Xero
  • AAT qualification or similar
  • A high level of professionalism at all times
  • Absolute confidentiality 
  • An organised approach with excellent attention to detail
  • Competent user of Microsoft Outlook, Word and Excel
  • A confident, can-do attitude 
  • Excellent written and verbal communication skills
  • Full UK driving licence

Torpedo is an equal opportunities employer. We embrace diversity and provide an inclusive environment where our team can grow.

Company Benefits

Wherever you’re working from:

  • Hybrid working
  • 25 days holiday (increasing to 28 days after five years) plus bank holidays
  • Pension scheme
  • Employee Assistance Programme
  • Bupa health insurance
  • Bupa dental insurance
  • Bupa wellbeing health expenses cash plan
  • Conferences and training
  • Regular social events including the Christmas Party and the famous Torpedo Summer Family Fun Day
  • Team challenges such as Blenheim Triathlon, 3 Peaks, Tough Mudder, Jurassic Walk
  • Cycle to work bike scheme
  • Free annual flu vaccination

And for when you’re in the office:

  • Modern agency environment in a converted barn
  • Excellent location with free parking
  • Charging points if you drive electric
  • Covered bike shed
  • Showers
  • Use of on-site swimming pool and tennis court
  • Free fruit in the office every week
  • Copious amounts of tea and coffee
  • Tasty snacks and pick ‘n’ mix sweets
  • Breakout area with large TV
  • Sonos sound system with shared playlists

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